Schedule and block off equipment for maintenance and calibration, assign tasks to contractors, and keep lab users in the loop about what’s going on.
Plan and display current and future equipment servicing directly in the scheduling system. Set up as single or recurring bookings.
Attach contracts to instruments and receive automated expiry alerts. Never miss a service deadline or renewal opportunity.
Maintain a searchable audit trail of every service event, including type, notes, and who completed it.
Build a structured, searchable directory of your lab equipment and enrich it with metadata, location information, and purchase price.
Make availability clear to lab users, let teams book shared instruments with confidence, and avoid double bookings.
Give your team the visibility and control to reduce idle time and maximise usage across shared equipment.
Prevent downtime through visible maintenance tracking, safer access, and smarter user controls.
Make confident decisions with clean usage data so you can see what's being used, what isn't, where, and why.
Turn lab usage data into a structured foundation: exportable, filterable, and ready for integration with your ELN, AI, or BI platforms.
“We get an extremely granular view of how every piece of equipment is being used down to the exact minute.”
“Without it, we probably would have bought more kit than we really needed. Calira gave us the visibility to see where we could share or reallocate instead.”
“The most valuable aspect is the visibility among the users—knowing what’s available to book. From a LabOps perspective, it’s become our record management system for servicing, embedded into our SOPs.”
“Calira helped us improve our equipment usage and planning processes within our teams. It's also handy for me to have oversight of the utilization of our instruments.”
"Calira has improved the process of booking laboratory equipment in our R&D teams, created visibility across teams, improved insight into real time equipment status and allowed us to gather data for equipment usage with ease.”
"I haven't needed to log in in the last two weeks to sort anything out. Scheduling runs quite a lot smoother now."
Open the lab calendar, select the instrument, and drag to set the start and end time. Under Advanced Options, switch the booking type from 'Use' to 'Maintenance' and pick the type: cleaning, recalibration, preventative maintenance, and so on. The booking shows in orange and blocks users from booking during that window.
Yes. Maintenance can be booked as single or recurring events, so routine servicing, calibrations, and safety checks run automatically on the schedule you set with no need to re-enter them each time.
Scheduled maintenance appears on the lab calendar in orange and blocks new bookings automatically. For unplanned breakdowns or broader notices, send an equipment-related announcement to alert affected users instantly.
Yes. Every maintenance booking is logged against the instrument on its Maintenance tab, including the type of activity, notes, and who completed it. This gives you a searchable paper trail for SOPs, supplier reviews, and inspections.
Yes. Attach service contracts to each instrument and receive automated expiry alerts, so you never miss a renewal window or run equipment past its coverage date.
We know that every lab is different. Our team has years of experience in the lab and can answer any question you have and demo the whole platform in less than thirty minutes.
