Assign roles, invite new users, enforce training rules, and scale user access without losing oversight.
Invite users with direct emails, or via shareable links tied to access groups and roles. Accelerate onboarding and maintain booking governance from day one.
Set user roles like Admin, Researcher, Instructor, or Guest to control what each person can see or do based on their responsibilities.
Quickly check who is trained to use which instruments. Prevent unqualified users from booking sensitive or dangerous equipment.
Segment users into rule-based groups that govern what and how they book. Be confident that the right people are using the right equipment in the right way.
Build a structured, searchable directory of your lab equipment and enrich it with metadata, location information, and purchase price.
Make availability clear to lab users, let teams book shared instruments with confidence, and avoid double bookings.
Give your team the visibility and control to reduce idle time and maximise usage across shared equipment.
Prevent downtime through visible maintenance tracking, safer access, and smarter user controls.
Make confident decisions with clean usage data so you can see what's being used, what isn't, where, and why.
Turn lab usage data into a structured foundation: exportable, filterable, and ready for integration with your ELN, AI, or BI platforms.
“We get an extremely granular view of how every piece of equipment is being used down to the exact minute.”
“Without it, we probably would have bought more kit than we really needed. Calira gave us the visibility to see where we could share or reallocate instead.”
“The most valuable aspect is the visibility among the users—knowing what’s available to book. From a LabOps perspective, it’s become our record management system for servicing, embedded into our SOPs.”
“Calira helped us improve our equipment usage and planning processes within our teams. It's also handy for me to have oversight of the utilization of our instruments.”
"Calira has improved the process of booking laboratory equipment in our R&D teams, created visibility across teams, improved insight into real time equipment status and allowed us to gather data for equipment usage with ease.”
"I haven't needed to log in in the last two weeks to sort anything out. Scheduling runs quite a lot smoother now."
Users can be added by email invitation or via a shareable link tied to a specific access group and role. Email invitations are useful for onboarding individuals; shareable links work well when you need to onboard a whole cohort at once without sending individual emails.
Calira supports four roles: Admin, Instructor, Guest, and Researcher.
Individual rules set permissions for a single user; access groups apply rules to multiple users at once. Groups are the recommended approach for most labs: you create a group containing specific users and instruments, then apply booking rules at the group level. The same user can be in multiple groups.
Turn on the Training feature in lab settings, then mark users as trained or untrained on specific instruments. Untrained users can be prevented from booking, or given a separate restricted booking schedule, useful for sensitive equipment that requires formal training before use.
Yes. Lab admins can set a date when a user should be automatically removed from the lab; useful for contractors, visiting researchers, or fixed-term project members.
We know that every lab is different. Our team has years of experience in the lab and can answer any question you have and demo the whole platform in less than thirty minutes.
